FMMHA’s call for Directors and Chairs. Directors will be selected and announced at the June 6th, 2023 AGM.

The 2023-2024 season is just around the corner and planning is already underway. If you are interested in taking on a Director or Chair role and becoming more actively involved with decision making for FMMHA, check out our organizational structure chart by clicking here: Organizational Chart

Below is a sample list of duties and an estimation of hours for all the vacant positions. Please email your expression of interest to vpadmin@fmmha.com

WBHL Hockey Operations Committee

The Hockey Operations Committee has a total of 12 Director roles. This Committee is chaired by: VP Operations, WBHL – JodyAnn McSkimming.

The available positions for the upcoming season are: U11 Division Director, U13 Division Director, U7 Budget Director, U11 Budget Director, U13 Budget Director, U15/U18 Budget Director

Division Directors: Estimated time per month is 40-60 hours with much more time required during evaluations and season start up, Minor Hockey Week and Playoffs and include the following tasks:

Accountable for all communications to their division i.e. website, email, and Facebook pages.
Accountable for division Stats/Standings (U11 , U13 , U15 , U18).
Accountable for the league schedule for their division, double check that all teams are getting appropriate ice, that games are rotating evenly and working with the ice allocator to correct any issues.
Facilitate the evaluation process as set out by the WBHL Evaluation Policy
Select and secure head coaches for Each team
Support Head Coaches in securing assistant coaches and a manager for each team in your division.
Facilitate team, coach or player discipline conversations.
Facilitate division development programs by collaborating with development committee
Facilitate coach development by collaborating with development committee
Facilitate Minor Hockey Week communications and activities by collaborating with MHW committee
Liaise with tournament directors of outside leagues to help secure tournaments and encourage/enable all house league teams that wish to travel the ability to do so.
Facilitate playoffs.
Participate in incident investigations when called on by the League Governor.

WBHL Budget Directors : Estimated time commitment is 50-75 hours per season.

This role will report into the division director and will be responsible to manage the WBHL budget process and be responsible for providing a check and balance on all team budgets, sponsorships & fundraising initiatives. They will ensure all that financial directives are being followed, approve all fundraising and ensure all raffles are closed correctly. In addition this role will require administrative support and may require help with scheduling.

Responsible for reviewing all budgets and confirming alignment against financial directives.
Responsible for mid-year checks and audits of budgets.
Responsible for year end close out of budgets.
Updating appropriate Administrative records and files for each team.
Support director on misc administration activities

Special Events Committee

The Special Events Committee has a total of 6 roles. This Committee is chaired by: VP Communications, WBHL – Jacinda Davis

The available positions for the upcoming season are: Chair of U7 Oilsands Jamboree, Chair of U11 Oilsands Tournament, Volunteer Director, Grant Director, Chair of Photo Day

Chair(s) of Oil Sands Classic: Estimated time commitment is 60-100 over the course of the season with the majority of these hours in the week of the event.

Execute the Special Events process for their event, including all communications and social media plans for the event
Secure volunteers and build an event committee.
Promote and work to ensure agreements are met on all sponsorships.
Accountable for event budget with Support of special Events budget director.
Provide a report back on the event to the executive board.
Work with the Volunteer coordinator to design all volunteer shifts for event
Coordinate any logistics on each event.Create a budget and set registration fees in partnership with the Special Events Budget chair.
Secure a date and special events permit.
Set the tournament rules and review with the Division Director and Ref in Chief to validate and enforce.
Advertise tournaments if accepting out of town teams on Hockey Alberta website and any relevant social media location.
Organize any player bags, medals and or gifts.
Organize a tournament headquarters, draws and raffles.
Collaborate with division directors

Director of Equipment: Estimated time commitment is 40 – 50 hours per season, majority in beginning and end of season.

Note – Current director is planning to return this season however this role has grown significantly and may require an additional support.

Work with Hockey Operations Managers and Division managers to organize equipment hand out at beginning of season (Jerseys, Socks, Pucks, Goalie gear, etc)

Refreshing coach lockers with appropriate gear and coaching tools.
Safety checks and repair of goalie equipment for U9.
Work with Division directors and managers on in season equipment issues (lost jerseys, replacement socks, etc)
Distribution of gear purchased through FMMHA to travel teams
Organize and communicate Equipment drop off at end of season, take inventory and provide replacement recommendations to Hockey operations managers.
Work with goalie development director on the availability of “extra” goalie gear for come try its and U11 goaltenders.

Chair, Photo Day: Estimated time commitment is 30-50 hours over the course of the season with the majority of these hours in the weeks surrounding team photos.

Work with Vendor & Hockey operations manager to secure a date and ensure communicated to Managers and all division directors

Create Photo Schedule with division directors around ice schedules to ensure all teams are available at their set time

Coordinate a “Quiet” session for Inclusion Royals

Supply vendor any support needed, including communicating links and instructions on photos.

Receive and coordinate delivery of photos to team managers *(This is generally very close to Christmas)

Coordinate any issues on photo’s between manager and Vendor.

Grant Director: Estimated time commitment is 50-75 hours over the course of the season.

This is a new role this season and an area we have not had much time to explore. This Job description is complete and will be established with the person who takes this position.

Actively research and recommend Grants that would be beneficial to FMMHA

Create a Grant Process including the reporting requirements and close out

Support Arena manager on facilities grant applications

Oversee grant commitments are met

Hockey Development Committee

The Hockey Development Committee has a total of 4 Director roles. This Committee is chaired by: VP Development – Ryan Arendt

The available positions for the upcoming season are: Female Development Director, Coach Development Director

Director of Coach Development: Estimated time per month – 15-20 hours with the following tasks

Work with the Travel Stream Technical Advisors for assistance to organize mentoring partnerships between coaches.
Take ownership of the “Coaches Corner” web page and facebook group, research and add tools and information.
Coordinate learning “clinics” for our coaches with our development partners
Work with division directors to align all head coach yearly plans.
Act as coach mentor/advocate in any coach discipline issues, including completion of discipline requirements. For example; a coach is required to take an additional course, or serve a suspension.
Act as a liaison with the Ref in Chief and referee’s association on behalf of coach concerns/ requests.
Provide a report to the board at the end of season.

Director, Female Development: Estimated time: 60 Hours across the season

Facilitate “World Girls Hockey Day”.
Work with the Huskies and Division directors to secure & coordinate female specific development for all females in the WBHL, regardless if they are on female teams.
Work with the coach development director to recruit and develop female coaches.
Oversee the ‘female specific’ policies and protocol. For example; change rooms.
Work with coaches to ensure inclusiveness of females on mixed teams.
Be an advocate for all females registered in FMMHA. Including acting as a parent/player, mentor/advocate in any parent/player discipline issues; including completion of discipline requirements. For example; a parent is required to take an additional course, or serve a suspension

Travel Hockey Operations Committee

The Hockey Development Committee has a total of 3 Director roles. This Committee is chaired by: VP Operations, Elite – Ian Kenny

The available positions for the upcoming season are: JOB Division Director, Travel Budget Director

JOB Division Director: Estimated time per month is 60-80 hours with much more time required during evaluations and season start up, Playdowns and include the following tasks:

Accountable for all communications to Travel Division i.e. website, email, and Facebook pages.
Accountable for Division Stats/Standings
Facilitate the Try Out process as set out by the VP Elite, including securing evaluators
Work with development committee to secure any specialized player dvelop
Review and assign ice allocations to teams each month and double check that all teams are getting appropriate ice, that games are rotating evenly and working with the ice allocator to correct any issues.
Attend appropriate league meetings and liaise with league and tournament directors of outside leagues to help secure tournaments and work out scheduling conflicts.
Facilitate playdowns that are hosted by FMMHA.
Participate in incident investigations when called on by the League Governor.

Travel Budget Director: Estimated time commitment is 40 – 50 hours per season.

This role will report into the VP Elite and will work closely with the JOB division director and VP Finance to execute the travel team budget process and be responsible for providing a check and balance on all team budgets, sponsorships & fundraising initiatives. They will ensure all that financial directives are being followed, approve all fundraising and ensure all raffles are closed correctly. In addition this role will require administrative support and may require help with scheduling.

Responsible for reviewing all budgets and confirming alignment against financial directives.
Responsible for monthly checks and regular audits of budgets.
Responsible for year end close out of budgets and bank reconciliations
Updating appropriate Administrative records and files for each team.
Provide guidance and support to team treasurers

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